Enabling Page-Level Permissions Using Google Sites

Recently, a 6th grade teacher contacted me with a question about Google Sites. What she is hoping to do is have students create their own digital stories and share them through a common Google Site. Each class will have their own page that they can edit in order to create their digital stories. After all the stories have been created, the students’ work will be public so they can can share their stories with friends, family, and the world.

What this teacher has her students doing is pretty neat, however, she did not contact me just to share what she has planned for her students. She was looking for help on how to enable page-level permissions so students can only edit their class page on the Google Site. I know there are other teachers hoping to do this, so I decided to share my response on my blog. Please read below on how to enable page-level permissions. If you read this and it is helpful, please share a comment on how you are using page-level permissions in your classroom.

How to Enable Page-Level Permissions Using Google Sites

  1. Go to: http://sites.google.com and open your Google Site.
  2. Click on the gear/cog towards the top-right, then select Manage site.
    Screen Shot 2015-04-28 at 8.18.43 AM
  3. On the left-hand side, select Sharing and Permissions from the menu.
  4. Click on Enable page-level permissions towards the top-right.
    Screen Shot 2015-04-28 at 8.25.06 AM
  5. There will be a warning about page-level permissions. Click the button to confirm that you want to enable page-level permissions.
  6. You will now will be able to select from your site pages on the left-hand side. Select the page for which you would like to edit permissions.
  7. By default, pages will follow the permissions of the site. To change this, click on the Change button. In the pop-up, select Use custom permissions, then select Custom permissions: Add new users to this page. Then click Save.
  8. You can now customize the permissions of each user on your site so they have different privileges on different pages. The interface for this works similarly to sharing in Google Drive.

Now you might be asking, “How do I add students to this page?” Unfortunately, you cannot add students to just a single page. You need to add them to your site, then customize their permissions on the page you want them to edit. Read below on how to do this.

  1. If you are not already there, navigate to the Sharing and Permissions page on your Google Site. (Read above if you do not know how to get there.)
  2. Click on the title of your site above the list of pages for your site. Towards the right-hand side, you will see a sharing screen. This will allow you to change the permission of users on your site and add new users. Simply invite people using the text box. After adding user’s names or email addresses, change the permissions off to the right from Can edit to Can view. This will add users to your site, but will not allow them to edit anything. I also like to uncheck the Notify people via email box. This way students aren’t confused before I email them with the directions. When you are done. Click on OK.
    Screen Shot 2015-04-28 at 10.06.39 AM
  3. Navigate to the page you want students to edit. You will see all of the students with whom you have shared your site. Simply change the permissions from Can view to Can edit for the specific students you want to edit that page. When you are done, click Save changes.

I hope the information above is helpful. If it is, please share how you are using page-level permissions with your students using the comments below.

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